FAQ and Service

Applications are only accepted within the framework of the current funding portfolio (also referred to as funding initiatives or funding programs). 

The Foundation will not process applications falling under the following categories:

• Supplements to travel costs or scholarships granted by third parties
• Congresses
• Printing costs not associated with projects supported by the Foundation
• Acquisition, completion, or maintenance of collections or exhibitions
• Construction and expansion of hospitals, retirement and nursing homes
• Devices that serve therapy
• Development and practical trials of research questions that have already been solved
• Patent evaluation
• Schools, preparatory courses and institutions of adult education, student residences
• Start-up aid for scientific institutions with political, ideological or denominational ties
• Across-the-board increases in base budgets or making up for budget shortfalls
• Reimbursement of pre-financing granted elsewhere
• For-profit purposes
• Charitable purposes
• Private individuals

Yes, all applicants must have completed their doctorate. In individual calls it may also be sufficient that they have already submitted their dissertation. The details of such an exception can be found in the guidelines of the corresponding call.

Lead applicants must be affiliated with a German university or research institution or attach a statement with their application in which the management of the university or research group confirms that it will employ them and take over the administration of the third-party funds if they are approved.

Grants can only be awarded to universities or scientific institutions in Germany. However, applicants from institutions that are not eligible for funding can be involved in a project as cooperation partners.

In principle, scientific institutions from abroad can submit an application for funding. Their applications must refer to a specific funding initiative and also contain details about the previously agreed cooperation with researchers in Germany. In many funding initiatives, the German scientific institution is required to take the lead.

In principle, yes. However, the application submitted to the Volkswagen Foundation must be clearly differentiated thematically from the already funded project.

The Volkswagen Foundation does not fund projects that constitute continuations of projects it has funded in the past. It also does not step in where other funders discontinue funding.

In principle, yes. In some funding offers, a limit of one application per institution may be set. Corresponding conditions can be found in the guidelines of the respective call for proposals.

No.

Basically no.

Receiving such advice in advance of submitting an application is only possible with regard to the fit with the funding initiative. An assessment in respect of the subject matter of the application cannot be given, as this is part of the review process.

   You can find a searchable list in our grants database.

No.

The guidelines of the respective call explain in detail the framework conditions and the formal requirements for submitting an application for each funding initiative and provide practical tips on submitting your application. If you have any further questions, the contact persons listed there will be happy to help. Applications are submitted online via the Foundation's application system.

The guidelines of the respective call for proposals specifies what is eligible for funding. Universities and universities for applied sciences can apply for 10 % overheads in most of the calls. For more information on overheads, see "Information on lump sum for overheads", which is provided in our download-section.

The Volkswagen Foundation only allocates funds for clearly determined purposes. Funds must not be used to relieve the base budget of an institution and thereby the actual funding body of the institution in question, such as the state. The funds may not be used to cover budget shortfalls or cause other funders to reduce their grants accordingly. Nor does the Foundation make funds available to other research-funding institutions for their general funding activities. 

The foundation supports equal opportunities and diversity in the science system. It enables the application for so-called equal opportunities funds as part of the regular application process for funding offers with a cut-off date of 1 January 2025 or later. All information can be found at equal opportunities funds.

Information on funding for personnel is provided in our download-section. 

If your project generates large amounts of data, the Foundation requires you to provide a data management plan (RTF) (RTF, 111.1 KB) as an attachment to your application. This may also be included as a topic of the review. 

As a matter of principle, the Volkswagen Foundation involves expert reviewers in its decisions. They review submitted applications according to the criteria specified in the guidelines for the respective program (e.g., contribution to scientific knowledge, suitability of the candidates, feasibility of the project, etc.) and make a funding recommendation to the Board of Trustees of the Volkswagen Foundation. The Foundation maintains strict confidentiality with regard to the review process.

The Foundation's Board of Trustees usually decides on applications at meetings held three times a year. With a binding "Code of Conduct" for the employees of the administrative office and the members of the Board of Trustees, the Foundation ensures that no person is involved in decision-making relating to any institution to which they belong or in whose committees they participate. The Secretary General of the Volkswagen Foundation is authorized to decide on projects with lower application volumes and submits reports on such decisions to the Board of Trustees. 

When designing application and review procedures, the Volkswagen Foundation must ensure that these procedures are as time- and cost-efficient as possible, both for applicants and for reviewers. Therefore, unlike other funding organizations, the Foundation rarely solicits individual reviews of applications. In most cases, applications are discussed at meetings of a review panel at which a funding recommendation is made. The main points of criticism are recorded in minutes; but these minutes cannot be shared with applicants, partly because of direct comparisons made with other applications evaluated in parallel. However, the Volkswagen Foundation does try to ensure that the scope of the feedback is commensurate with the effort required of the applicants. In the case of rejected outline proposals, therefore, no feedback can generally be expected, while at the end of whole selection procedures, some of which involve several stages, it may be possible to obtain more detailed feedback by telephone.

No. However, the same lead applicant is welcome to submit a proposal on a new topic. If this is to be submitted in the same program, consultation with the appropriate program director is recommended to ensure that the topic is sufficiently distinguished from previously submitted proposals.

The Volkswagen Foundation is a non-profit science funding organization under private law and, as such, must ensure that the granted funds are used economically and properly. By accepting the funding, you acknowledge the Funding Principles (see download-section). As a so-called grant recipient, you are responsible for ensuring that these principles, as well as any additional special conditions communicated, are brought to the attention of all those involved in the funded project and its implementation (e.g., project personnel, contractors, publishers, authors, editors, executing agencies) and that they are adhered to.

The promotion of early career researchers is a high priority for the Volkswagen Foundation. In the document Notes on doctoral projects within the framework of funded projects (PDF, 26.5 KB) (in German) we have compiled accordant expectations and recommendations.

The Foundation expects grantees to pay special attention to questions of scientific and research ethics in all subject areas. This already applies to the project conception as well as in particular to the actual implementation of the project. If ethically relevant aspects become manifest in the course of the research process, the grantees are requested to report these to the relevant ethics committee and to the Foundation. If possible and reasonable, the Foundation supports its grantees in organizing events that provide space to discuss ethically relevant aspects and questions with experts and colleagues in the field as well as with relevant social groups.

Together with the letter of approval, you will receive the calling for funds plan (RTF) to be completed and a corresponding appendix (RTF), which you must use to confirm in writing that you accept the Foundation’s funding principles. The approved funds will be transferred in due time to the account of the funded scientific institution in accordance with the needs-based call for funds initiated by you. 

Progress reports must be submitted annually to show how the project is developing. The Notes on interim and final reports (PDF, 134.5 KB) will support you in writing the reports. All reports are uploaded to the Foundation's Application and Report System.

At the end of the funding period – and possibly earlier in the case of long-running projects – the Foundation expects accounts detailing the utilization of the funds. Our FAQ-section "Proof of Utilisation" explains, among other things, when and in what form proof of utilization must be provided, as well as how to proceed with remaining funds in the project, and whether receipts must be sent in. Please use the template "statement of account", which we provide for download via our download section. 

It is important to the Foundation that grantees make their results accessible, preferably in established scientific journals or monographs, in which they also refer to the support provided by the Volkswagen Foundation. In this context, please refer to our Open Science Policy (PDF, 459.7 KB), which we provide for download via our download section. In addition, we expect you to use suitable media to inform various sectors of the public about the funded projects. To this end, we ask you to cooperate constructively with the Communications Office of the Volkswagen Foundation.

The Volkswagen Foundation logo may only be used in connection with the Foundation's funding activities, not for advertising purposes. All information and files can be found at Foundation Logos and Corporate Design.

You can find additional offers under "Additional benefits and training".

You can find important documents in our download section.

The statement of account is the accounting evidence that the funding has been spent by the grantees or the approved institutions in accordance with the grant.
The Proof of Utilization of awarded funding is required by the Statutes of the Volkswagen Foundation § 3 and § 9.

In a statement of account, the project-related expenditure is accounted for, that:

• complies with the individual grant letter and
• complies with the funding principles (see download section) and
• has been made within the approved funding period.

Immediately upon termination  of each funded project, the Foundation expects the grantees or the approved institutions to submit a final statement of account without being requested to do so.

Interim statements of account are only requested if necessary and do not have to be submitted annually.

Please use the form "statement of account" and our Excel template for the overview of all individual expenditures and revenues (requested on page 3 of the form), which are to be arranged according to the approved cost items. You can download both templates here: Templates for statement of account and Excel list (ZIP folder). The form must be signed (analogue or digital) by:

1. the grantee and 
2. the authorized person of the bursar’s office/third-party funding office.

The statement of account is to be submitted only by e-mail. Please send it to: verwendungspruefung@volkswagenstiftung.de

Receipts must only be submitted on request. Original invoices and payment receipts must be kept for all individual expenses.

Allocated funds that are/were not used in the project must be repaid to the Foundation without delay. Repayment shall be made to the following account of the Volkswagen Foundation, quoting the file number:
IBAN: DE98250500000101044006
SWIFT-BIC: NOLADE2H
Credit Institution: Norddeutsche Landesbank 

Bärbel Erdmann
erdmann@volkswagenstiftung.de
Dr. Uta Saß
sass@volkswagenstiftung.de

The events take place at the Xplanatorium Herrenhausen Palace, Herrenhäuser Straße 5, 30419 Hanover. Access by public transport: Üstra lines 4 and 5, stop 'Herrenhäuser Gärten'

• by public transport: tram lines 4 and 5, bus line 136: stop "Herrenhäuser Gärten" or "Schaumburgstraße"
• by bike: There are bike racks in front of the Xplanatorium. E-bike batteries should be taken into the building and not left on the bike.
• by car: The Xplanatorium is located within Hanover's environmental zone. Motor vehicles are only allowed to drive in the low emission zone with a green fine dust sticker. Parking spaces (with parking fee) are available at the "Great Garden".

Evening events like panel discussions last for about 100 - 120 minutes.

Admission to Volkswagen Foundation events is free of charge.

The doors will open 60 minutes before the event begins.

The Xplanatorium Herrenhausen is barrier-free.

Some of our events are also broadcast live. To access, visit the respective event page on our website.

Many of the events are broadcasted live and/or recorded. Recordings and proceedings of past events can be found in our newsroom and on our YouTube channel.

At events held at the Xplanatorium Herrenhausen, you are welcome to use our cloakroom free of charge.

Please contact Schloss Herrenhausen Veranstaltungs- und Betriebs GmbH at: 0511/763 744-0.

If you have any questions, you can reach our hotline from Mon-Fri 8 a.m. to 4 p.m. at 0511/8381-200.

The events take place at the Xplanatorium Herrenhausen Palace, Herrenhäuser Straße 5, 30419 Hanover. Access by public transport: Üstra lines 4 and 5, stop 'Herrenhäuser Gärten'

• by public transport: tram lines 4 and 5, bus line 136: stop "Herrenhäuser Gärten" or "Schaumburgstraße".
• by bike: There are bike racks in front of the Xplanatorium. E-bike batteries should be taken into the building and not left on the bike.
• by car: The Xplanatorium is located within Hanover's environmental zone. Motor vehicles are only allowed to drive in the low emission zone with a green fine dust sticker. Parking spaces (with parking fee) are available at the "Great Garden".
• by train: Hanover main station is excellently connected through many long-distance trains from all over Germany and in some cases from other European countries.
• by plane: Please check whether a flight can be replaced by a train connection. Hanover Airport is directly connected to the S-Bahn network in the greater Hanover area. Please take the S5 towards Paderborn or Bad Pyrmont from the airport to get to the city center.

There are no registration fees for participating at conferences, symposia or academic workshops.

You can check in 60 minutes before the event begins.

The Xplanatorium Herrenhausen is barrier-free.

As a rule, academic events are not recorded or broadcast live (streaming) in order to enable the participants to talk about research results that have not yet been published and to obtain corresponding feedback.

The participants bear the costs for travel and accommodation themselves. We ask all participants without an active part to take care of their own hotel and travel arrangements. If we provide a contingent of rooms at a specific hotel, you will find more information on the respective event pages.

Please get in touch with the respective contact person for the event. You can find the contact details on the website for the event.

They are usually taken care of. Please indicate your preferences when registering for the event. Catering/Meals at Volkswagen Foundation events are all vegetarian with several vegan options.

At Volkswagen Foundation events held at the Xplanatorium Herrenhausen, you are welcome to use our cloakroom free of charge.

Please contact Schloss Herrenhausen Veranstaltungs- und Betriebs GmbH at: +49 511-763 744-0

If you have any questions, you can reach our hotline from Mon-Fri 8 a.m. to 4 p.m. at +59 511 8381-200