Statement of account: Proof of utilisation
Your research project funded by the Volkswagen Foundation has come to an end? Then it's time to submit your final statement of account (financial report) to us. By doing so, you are fulfilling your obligation to provide evidence of how the funds were used (in accordance with § 9 of our statutes). We will explain step by step how to submit the statement of accounts.
The statement of account is based on your letter of approval and the funding principles of the foundation (see download area). In individual cases, we request interim statements of account during the project period. The following steps also apply to this.
Step 1: Preparation
The statement consists of two documents:
- List of revenues and expenses (Excel file)
- Form 'Statement of account'
Download the ZIP file with both documents here and open it. To complete the form, you will need the letter of approval with which we have granted your project funding.
Step 2: Completing the 'List of revenues and expenses'
The list of revenues and expenses has to be filled out digitally. Everything you receive in funding for your project and everything you spend on your research it is entered in this list. Please arrange the individual items according to the cost items in your approval letter. We require the list as an Excel file.
STEP 3: Fill in the 'Statement of account' form
The 'Statement of account' form is completed digitally. Much of the required information can be found in your letter of approval and in your 'List of revenues and expenses'.
The completed form must be signed by both the grantee and an authorised person from the bursar’s office/ third-party funding office of your institution. The signature can be handwritten or digital.
Please save the form in PDF format.
STEP 4: Submit
Please send both documents, i.e. the form 'Statement of account' (as a PDF) and the 'List of revenues and expenses' (as an Excel file) in one e-mail to verwendungspruefung(at)volkswagenstiftung.de.
You do not need to submit any receipts. Should we require receipts, we will contact you.
We will confirm receipt and contact you if we have any questions.
Step 5: Transfer any remaining funds
The remaining funds that have not been used in your project will be transferred back to us. Please quote your project number as stated in our letter of approval.
IBAN: DE98 2505 0000 0101 0440 06
SWIFT-BIC: NOLADE2H
Purpose of use: project number
Bank: Norddeutsche Landesbank
What happens next?
As soon as we have checked your statement of account and the use of funds has been approved, you will receive an email from us.
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